Addressing an Envelope 2

Addressing an Envelope



Be sure to write neatly when addressing your envelope so your letter will reach its correct destination.
Include the following three items:

  • ADDRESS: This is the name and address of the person (recipient) you are sending the letter to.

On separate lines write:

  • Recipient’s Full Name
  • Street Address
  • City, State and Zip Code

  • Use postal abbreviations when writing the state. Postal abbreviations are written in capital letters without periods or other punctuation. The postal abbreviation for North Carolina is NC.

RETURN ADDRESS: This is the information about the sender of the letter. In the top left corner on separate lines write:

  • Your full name
  • Your Street Address
  • Your City, State and Zip Code

STAMP: In the top right corner of the envelope you place a postage stamp. This pays for the delivery of the letter.


Before the letter is delivered, the stamp will be cancelled by the post office. This is an example of a cancellation mark, however there are many other types.

Stamps are cancelled so that they cannot be used again.



How to Address an Envelope

Envelope-02 Make sure to fill it out correctly

Sending personal letters was replaced by emails years ago, at least for the most part. Business letters are still being sent and therefore there is still a need to know how to properly address an envelope. Addressing an envelope properly helps get your letter to the correct destination on time.


Difficulty: Easy

Things You’ll Need:

  • Envelopes
  • Postage Stamps (shop)
  • Pens
  • Address Books
  • Step1

    To address an envelope, print the return address neatly in the upper left-hand corner of the envelope.


    Begin by writing the sender’s name and/or the company’s name on the first line of the address.


    Add the sender’s street address (include Ave., St. or Blvd., as well as apartment, office or suite number) or post office (P.O.) box number on the second line.


    Include mail-stop numbers, for mail distribution within a large company, where an apartment or suite number would appear on the second line.


    Print the city name followed by a space, the two-letter capitalized state abbreviation and the ZIP code (five-digit or ZIP+4) on the third line.


    Include the country name, if necessary, in capital letters on the fourth line of the address.


    Print the mailing address (the destination address) in the center of the envelope or package, putting each element of the address in the same order as outlined in Steps 1 through 6 above.


    Attach proper postage to the upper right-hand corner of the envelope, on the same side of the envelope as the destination address and return address.

    Tips & Warnings

    • Use the ZIP+4 to help speed delivery of domestic mail.
    • To correctly address an envelope to a member of the military, use the recipient’s grade and full name (including middle initial or middle name) on the first line. On the second line, write the PCS number, unit number or ship name. On the third line, military addresses use an APO (Army Post Office) or FPO (Fleet Post Office), then a regional designation such as AE (Europe, the Middle East, Africa and parts of Canada), AP (the Pacific) or AA (the Americas and parts of Canada); followed by the ZIP code.
    • Address the envelope before inserting the contents, so that you are writing on a flat surface, and don’t ruin any photos or documents you may be sending.
    • Avoid placing tape over postage stamps. Postal processing equipment can’t read the ultra-violet ink on a covered stamp and will return your mail.
    • Use a pen! Address your envelope with bold printing using a pen with waterproof ink, just in case.

    On 1/20/2009 Keep in mind the Post Office reader machines are going to read UP so the zip code you use should relate to the next line up – usually the PO Box or street address (put the PO Box after the street name). Keep your address lined up to the left so the machine can make sense of it. Another important fact not many people understand is that unless you write or stamp “FIRST CLASS” on flat letters (manilla envelopes 9×12 for example) — even if you put First Class postage the envelope — it will go Third Class without those words on it — use red ink so you get First Class service!

    the complementary source:

    2 thoughts on “Addressing an Envelope

    1. Niloofar Oct 16,2009 6:19 pm

      Thanks Its so helpful 😉

    2. Julia Carnes May 10,2010 6:49 am

      Thanks for all the help I’m filling out my graduation invitations and needed to know how to fill out an envelope sad that I needed help with this but tr 😳

    Leave a Reply